There is no mechanism to recover large volumes of current or legacy data at speed, and the versioning capability is also very limited, as it applies only to native Google files - not Word, Excel or PowerPoint documents, for example. Here, again, G Suite / Workspace is simply not set up to deliver this backup-standard functionality. (To be fair to Google, it’s not the only cloud storage and productivity tool provider to impose such short retention limits – Microsoft 365 / Office 365 has similar policies, as the striking graphic in our recent post here shows.) Accessibility and ease of search and insightįor their part, these backup characteristics are largely about being able to easily find and rapidly recover not only a batch of data, but a specific file, and even a specific version of that file. A deleted user account is retained for only 20 days.Ĭlearly, this raises immense issues for any business that might need to urgently recover deleted data older than that, whether for operational reasons, to meet audit and compliance requirements (particularly in regulated industries such as finance, where data must often be backed up for many years), or in a dispute or litigation situation.īut it also heightens the risk associated with cyber- and insider attacks, since it may be many weeks before a business even realises that its data has been deleted – and by that time it is far too late to recover it. Consider this: in G Suite / Workspace, deleted items are automatically purged from your trash after 30 days (this includes deleted contacts and folder structures) and you cannot restore them. Data retention – the hallmark of true backup
It’s probably helpful here to outline what constitutes true data backup, as opposed to storage.Įssentially, data backup has three core characteristics: long-term data retention, accessibility, and ease of search and insight. So, if your business runs on G Suite / Workspace, what are the options for connecting it to a separate service that will deliver true data backup? Backup: where G Suite (and others!) falls short Since the service remains fundamentally unchanged from its predecessor, you’re still not getting data backup as part of the package.
In fact, Workspace is simply the same core service as G Suite, but with tighter integration between the various applications, as explained neatly in this blog. Here is a list of some of the items that Spanning does not back up.Call it G Suite or call it Google Workspace (as it was officially rebranded in October 2020), the fact of the matter is that whatever additional features and benefits came with the new name, backup was not one of them! We also do not back up zero-byte files, as these are typically corrupt files or files that did not complete upload attempts to google - instead, we report an error that occurred, so that our customers are aware that this file has likely been corrupted. These APIs also force convert some data from Google native formats to static documents, for example Google Draw, that are no longer editable in that application after restore. The APIs do not provide access to certain data types, such as Google Forms, Google Scripts, Drive Add-ons, certain Site components, and some 3rd party files such as Lucidcharts and Smartsheets. Spanning Backup, like other G Suite backup providers, rely upon the Google APIs to receive a copy of our customer's data to back up. As soon as Google updates its API to allow access to back up the new Sites data, Spanning will incorporate backing up the new Google Sites. Please note, however, that Spanning does not currently support backup of the new Google Sites, as the new Google Sites are not yet available to back up through Google's API. Spanning Backup for G Suite backs up the five core G Suite services - Gmail, Drive (including Team Drives if enabled), Calendars, Contacts, and Sites.
0 kommentar(er)
